Holiday Club Sessions
AGES
Our Holiday Clubs are open to 4*-9-year-olds.
*Rising 4’s (children who are 3, but turn 4 during the term in which the Holiday Club falls) who also attend our Kindergarten can attend, but please note there are a limited number of places and we may not always be able to accommodate.
New Registrations
Please click the link below to complete our Holiday Club Registration Form (please ensure your child will be aged 4+ at the time of the next Holiday Club before completing):
LOCATION
Holiday Clubs operate from East Winds Activity Centre, Brislington, BS4 4DY.
OPERATIONAL WEEKS
The Holiday Club dates for the 2023/2024 academic year are as follows (registered parents will be notified via Famly Newsfeed when the dates are available for booking):
OCTOBER HALF TERM: Monday 23rd October - Thursday 26th October 2023
EASTER WEEK 1: Tuesday 2nd April - Friday 5th April 2024
SPRING (MAY) HALF TERM: Tuesday 28th - Friday 31st May 2024
SUMMER WEEK 1: Monday 15th July - Thursday 18th July 2024
SUMMER WEEK 2: Monday 22nd July - Thursday 25th July 2024
SUMMER WEEK 3: Monday 29th July - Thursday 1st August 2024
PLEASE NOTE: We do not run holiday clubs during the Christmas holidays or February Half Term. We do not open on Fridays unless a bank holiday falls on the Monday, when we then run Tuesday - Friday.
Each Holiday Club is unique and depends on the season and any corresponding festivals or celebrations. Our child-led approach allows children the freedom to choose whether they participate in adult-led activities. You can get a feel for the type of play and activities by looking at our Holiday Club gallery and checking photos on our Facebook page.
You can also keep up to date by following us on Facebook.
TIMES AND Prices
We are open from 08:00 to 17:30. The price includes a healthy morning and afternoon snack, depending on the session booked.
FULL DAY 08:00 - 17:30 £38.50
SCHOOL DAY 09:00 - 15:30 £32.00
HOW TO BOOK
We require you to register with FAMLY which acts as our parent portal and booking system. All you need to do is to click the link at the top of the page “Register for Holiday Club”, and we’ll set your child or children up with a profile and send you an invite to get the ball rolling. PLEASE NOTE: Our admin person works on Mondays and Tuesdays so it can take at least a week to get the registration set up. If you don’t receive your famly log in details after 10 days of sending the form in, please email admin@outtherekindergartens.co.uk
Once you can access your child's profile page you can click the 'request care’ button which brings up a calendar. Please only book one holiday club at a time. As soon as one holiday club period is finished, we will start taking booking for the following holiday club.
You will also need to fill in the details on your child's profile page so we have their emergency contacts and any other important information you need to pass on. This includes checking the relevant permissions.
For more help and information, please click on the question mark in the top right-hand page of your child's profile page on famly. This brings up the help section. Scroll down to the parent help section and click on communication. This will bring up ‘parent requested booking' and there is a demonstration of how to make a booking.
Once you have requested care we will check availability and approve it.
PAYMENT
You will receive an invoice immediately after your booking has been approved. This invoice must be paid immediately to secure your booking and guarantee your space. Payments are made in accordance with our cancellation policy.
Payment can be made directly through the FAMLY app. When making a payment this way, it automatically clears the balance from your account.
If making payment more than 14 days in advance of the holiday club, you can also pay with vouchers or tax-free childcare credits. Our Ofsted number is EY546746, and the postcode BS4 4DY.
PLEASE NOTE: IF MAKING A PAYMENT 14 DAYS OR LESS BEFORE THE HOLIDAY CLUB START DATE, YOU CAN ONLY PAY DIRECTLY THROUGH FAMLY USING A DEBIT OR CREDIT CARD.
https://help.famly.co/en/articles/4912432-parents-famly-pay-pay-your-balance#h_794bd885ba
When paying by vouchers or tax-free childcare credits, please allow up to seven days for the money to clear from your Famly balance. Please use the invoice number as your payment reference and email finance@outtherekindergartens.co.uk to let us know that you have made the payment so that it can be located and allocated to your account on Famly.
Failure to pay the invoice upon receipt may result in the cancellation of your child’s booking.
VOUCHER CODES
We accept a variety of childcare vouchers. If paying by childcare vouchers, please let us know. We are registered with the following providers.
Computershare: 0024135102
Eden Red: P21060292
Care 4: 22954380
Sodexo: 845040
Kiddivoucher
Busybees
Childcare Choice
Cancellations and Refunds
We do not usually issue refunds if bookings are cancelled by you, though we will take into consideration exceptional circumstances. However, if you do cancel a booking in advance (see policy below), we can offer a credit note which can be used to pay for alternative days. This can be used for up to 12 months at the holiday club.
more than 14 days notice – 100% credit note will be issued.
14 days or less notice - 0% credit note
